Finance Officer

Posted in

DRC

Job Type

Full Time

Location

Djibouti/Ethiopia

Description :

Title: Finance Officer

Location: Addis Ababa
Reports to: Finance and Compliance Coordinator
Start of Contract & Duration: One year with possibility of Extension
Posting date: June 2, 2017
INTRODUCTION
The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.
KEY RESPONSIBILITIES 
i. Finance and cash management
  • Maintain Country Office Cash books,
  • Make a monthly closing and cash flow status report is produced on time, in both electronic and hard copies;
  • Code transactions for the project floats and ensure it is in line with project budget lines;
  • Manage cash balances to ensure that sufficient balances are maintained for ongoing activities, while preventing too high balances to avoid incurring high exchange rate charges.
  • Update monthly staff payroll for deduction for advances, and keep track of clearing all outstanding;
  • Make accounting records are kept updated, are reliable and are maintained according to DRC accounting practices;
  • Maintain proper filing systems of financial documents, scan and burn on CDs and send it to the Senior Finance Officer.
  • Make timely and accurate encoding of all financial movements
  • Produce serially numbered cash receipt and cash payment vouchers, and code expenditures appropriately;
  • Prepare the Addis cash book based on DRC accounting manual and guidelines and sent to Senior Finance Officer for the review
  • Review cash books coming from Field Offices for the correctness of Account Code, Description and Project and Budget Line.
ii. Budgeting
  • Assist Finance & Compliance Coordinator with monthly reviews of planned versus actual expenditures
iii. Payment and cash flow
  • • Make payment to service providers, suppliers and contractors and clearance of advance of procurement officer against a “Goods Received Note” signed by Logistics Officer
  • • Maintain cashbooks and accounts records and ensure payments are allocated to the correct project and budget line.
  • • Make all relevant documentation is collected, checked and attached to payment vouchers for submission to Head Office.
  • • Handle all cash, including petty cash and local bank accounts, and maintain and balance daily cash books
  • • Collect cash money and deal with any other business with the bank;
  • • Carry out monthly salary payments of Addis staff;
  • • Make field visits to other DRC Offices and sites to cover during leave and support as necessary;
  • • Review Addis and Field Office Xes accounts and Prepare monthly reconciled schedules for payroll tax (PT), Withholding Tax (WHT), and Pension fund (PF), including: Liaise with Field Offices and ensure that all field-related PT, WHT, and PF are paid to Inland Revenue and Customs Authority appropriately; and Report on and ensure that all tax and pension obligations are settled regularly and per legal requirements.
iv. Asset Management
  • Support updated records of assets and equipment, disaggregated per individual donor contract
v. Reporting Arrangements
  • Biweekly Cash Book
  • Monthly stock update
  • Monthly financial report (with all supporting documentation attached to it);
  • Cash count report (in cooperation with the Senior Finance Officer);
  • Six-monthly fixed-assets report;
  • Six-monthly work-plan.
PERSONAL SPECIFICATIONS 
  • BSc. Information Technology, Computer science or any relevant field. A+, N+ certification.
  • Two year experience in computer operations in a relatively busy environment.
  • Network systems troubleshooting skills.
  • Hardware and software troubleshooting skills.
  • Basic knowledge of HP LaserJet, DeskJet, canon printers, and Panasonic copiers operations.
  • Good communication skills.
  • Experience in Microsoft windows packages and Microsoft XP, Vista and Win 7.

How to apply :

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.  
 
We only accept applications sent via our online-application form on www.drc.dk under Vacancies.  
 
Please forward the application and CV, in English through the stated website no later than June 12, 2017.  
 
For general information about the Danish Refugee Council, please consult www.drc.dk. 

Apply Now